Henan Shangqiu CRC Opens Official Document Management System To Improve Management Efficiency

Recently, Henan Shangqiu Tietong organization and front-line production and management personnel held a "document management system" training course. On the same day, the Shangqiu Tietong document management system in Henan was formally launched and running. The system mainly includes: Document circulation "," business approval "and other electronic processes and" leadership inquiries "and other regulatory content.

By strengthening Process control To ensure the implementation of all supervision work, results and feedback, and effectively enhance the efficiency of company management.

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According to contents and purposes, it can be divided into publishing notices, indicative notices, informed notices and forwarding notices. Different types of notices are written differently.

1. Release Notice

Such notifications are used for issuing normative documents, issuing plans and issuing leaders' speeches. Titles sometimes use the word "publish" and sometimes use the word "print".

The text of the publication notice is simple in structure and short in length. Generally, it only specifies the name and execution requirement of the published object, for example, "now it is issued" xxxxx ", it will be implemented from * * * * * * * * *, or" now * * * * * * "will be issued to you. Please implement it carefully. The text is directly attached to the issuance and issue of objects without the words "annex".

2. indicative notice

Such notifications are used to give instructions to lower level organs and deploy tasks. The structure of the main body includes three parts: notification reason, notification item and execution requirement. At the beginning, we should clearly explain the policy, rule, basis, or factual basis for issuing the notice, so as to explain the necessity of writing in concise and concise language. The main part should state the guiding ideology, tasks, requirements, methods and procedures. Generally, it adopts a parallel structure, and it can be used to write subtitles. It can also list small headings, or use the first sentence of each paragraph as the central sentence to summarize the content. At the end, we emphasize the spirit of notification and put forward the implementation requirements.

3. notification of notification

Such notifications are used for matters that need not be directly executed or handled, such as holiday arrangement, personnel appointment and removal, institution establishment or adjustment, seal opening or replacement, and convening meetings, etc., which are mainly used for exchanging information and spanmitting information, sending objects widely, and sending them to lower level and level organs. Such notification is simple and short, and generally does not need to be discussed and evaluated. Generally speaking, it does not involve direct execution requirements.

4. forwarding notification

Such notifications are used for forwarding official documents or submissions of subordinate organs.

The texts of these kinds of notices are relatively short, which are the notes to be forwarded and forwarded to the official documents. Its structure has two forms: one is similar to the issuing notice, it only needs to specify the name and execution requirement of the forwarded file, for example, "now, * * * * * * will be forwarded to you, please implement it conscientiously in combination with the actual situation". In addition to the above contents, we should add the forwarding instructions. The instructions should be closely linked to the contents of the forwarded documents, making analysis and evaluation, emphasizing the significance, putting forward the implementation requirements and matters needing attention.

The following points should also be noted when writing forwarded notices: (1) no notice of attachment is required after the notice is given. (2) the official document that is forwarded or forwarded in administrative documents does not add the title of the book. (3) in order to avoid the superfluous words such as "about" and "Notice of notification", the preposition "forwarding" or "forwarding" should be previewed "omission" or "abstract". The name of the forwarded document will not appear, only the number of the document should be marked, for example, the notice of the general office of the people's Government of XX Province on Forwarding the document No. [2007]20 of the state power invention.